Constitution

ROYAL ASIATIC SOCIETY BEIJING CONSTITUTION

CONSTITUTIONAL RULES

Approved on December 3 2020

BACKGROUND

 

  1. These Constitutional Rules (“Rules) regulate the activities of the Royal Asiatic Society of Great Britain and Ireland Beijing (“RAS Beijing”).
  1. Although RAS Beijing is affiliated to the Royal Asiatic Society of Great Britain and Ireland (“RAS”), it is however completely autonomous.
  1. The objects of RAS Beijing are: the cultural education of the general public, the furtherance of scholarship and the fostering of international understanding through the development and dissemination of knowledge of Asia, including without limitation the increase of knowledge, understanding and appreciation of any matters of cultural, historic, anthropological, archaeological, artistic, architectural, aesthetic, scientific or other related

In furtherance of these objects, but not beyond or otherwise, RAS Beijing has the power to arrange lectures, meetings, discussions, visits and field trips whether within or without Beijing or elsewhere in China, to issue the RAS Beijing Journal (defined in Article 36) and any other publication as appropriate, and to do such other things as may be conducive to the attainment of the said objects.

  1. No dividend, division or bonus in money or in kind shall be made unto or between the members of RAS Beijing, other than for the reimbursement of expenses properly incurred to further the objects of RAS Beijing. Subject only to Article 44 hereunder, the property and funds of RAS Beijing shall be applied solely towards the promotion of the objects stated

MEMBERSHIP

 

  1. Persons or institutions interested in promoting the aims of RAS Beijing and willing to abide by these Rules may apply to be a member of RAS Beijing.
  1. Members of RAS Beijing shall have: the rights and privileges conferred by these Rules and the Constitution; a copy of these Rules; one vote at the meetings of RAS Beijing; and the right to attend discussions and other activities of any other branch of RAS (subject to the local rules of such other branch and excluding the general meetings, council meetings and other members meetings to elect officials of that branch).
  1. Members of RAS Beijing have the obligation to promote the general goals and the specific goals of RAS Beijing, and to pay subscriptions to RAS Beijing according to their type of membership.
  1. Every member of RAS Beijing shall be entitled to one copy of the RAS China Journal or/and RAS Beijing Journal, either free or at cost, as RAS Beijing Council (defined in Article 16) or/and the Council of RAS China shall determine.
  1. Membership may be terminated or suspended by RAS Beijing Council, where a member of RAS Beijing fails to pay his/her subscription, carries out any Misconduct (defined in Article 47) that reflects badly on RAS China or RAS Beijing – as determined by RAS Beijing Council on a case-by-case basis – or on other similar grounds. The decision of RAS Beijing Council in such circumstances shall be made by a majority vote and is
  1. RAS Beijing shall have the following kinds categories of members of RAS Beijing:
  2. Individual member of RAS Beijing: resident in China paying their subscription annually;
  3. Overseas member of RAS Beijing: resident outside mainland China and paying their subscription annually;
  4. Student member of RAS Beijing: paying their subscription annually

RAS Beijing may in its discretion create additional     categories of members or Associates of RAS Beijing from time to time, where RAS Beijing Council sees fit to do so.

  1. Any person or institution desirous of becoming a member of RAS Beijing shall apply to the Membership Secretary of RAS Beijing, who shall have the discretion to refer the application to the RAS Beijing Council for consideration. RAS Beijing Council shall in its reasonable discretion have the right to refuse any application for membership, but must explain the reason. The Membership Secretary of RAS Beijing shall notify the prospective member of RAS Beijing of RAS Beijing Council’s decision within 7 days after receiving
  1. The annual subscription rate for each category of membership shall be as determined from time-to-time by RAS Beijing Council. The subscription shall be payable annually on the date closest to October or February 1st that membership was registered by the Membership Secretary of RAS Beijing. Members of RAS Beijing who fail to renew their annual subscription by that date may be suspended from membership until their subscriptions have been paid. If they are subsequently re-admitted to RAS Beijing within 6 months after their membership renewal date, then their membership shall resume from the date that the subscription was due. Otherwise, their membership shall automatically terminate and they must re-apply to join RAS Beijing. RAS Beijing shall have the power to reduce, remit or postpone the payment of the subscription payable by any member of RAS Beijing whose circumstances render such a course necessary or desirable. RAS Beijing Council’s decision on this issue is
  1. RAS Beijing may from time to time contribute from its subscriptions a share of costs to joint activities with the Shanghai Branch of RAS China (“RAS Shanghai”). The amount and frequency of any such contribution shall be agreed in advance between RAS Beijing and RAS Shanghai.
  1. RAS Beijing is entitled under these Rules to appoint the following honorary officers:
  2. Honorary President: specifically for an individual appointed by RAS Beijing
  3. Honorary Vice-President: a person who has rendered distinguished service towards the attainment of the objects of RAS Beijing or RAS China may be admitted to be an honorary Vice-President and if elected, will remain so for
  4. Honorary member of RAS Beijing: A person of eminent attainment, rank or situation may be admitted to be an honorary member of RAS Beijing for the duration of their stay in China and active in their specific

There will be no limit to the number of honorary Vice-Presidents or honorary members of RAS Beijing. Such honorary positions shall pay no annual subscription, and shall be entitled to all the privileges and rights of members of RAS Beijing except for the right to vote. Nominations to the RAS Beijing Council for honorary Vice-Presidents and honorary members of RAS Beijing shall require a proposer and seconder. The decision of RAS Beijing Council shall be taken according to its local rules and shall be final.

  1. Institutions, especially those with eminent libraries, whether academic or public and whether within China or overseas, may be admitted by RAS Beijing Council in its discretion as honorary institutional members. There shall be no restriction on the number of such honorary institutional members. Honorary institutional members shall pay no subscription. RAS Beijing Council may offer to honorary institutional members any of the publications of the Society, and may offer them free of cost, at RAS Beijing Council’s discretion. Honorary institutional members shall receive, as members of RAS Beijing, the RAS China Journal or/and RAS Beijing Journal but shall enjoy no other privileges of membership, unless in accordance with a specific decision of RAS Beijing Council. Once admitted they shall remain as honorary institutional members until such time and in accordance with such conditions as RAS Beijing Council shall

COUNCIL

  1. The council of RAS Beijing (“RAS Beijing Council) shall comprise the Officers defined and described in Article 18 These individuals shall be elected as members of RAS Beijing Council (“Councillor”) from among the members of RAS Beijing described in Article 10 a) above except for honorary institutional members. Each Officer shall serve a term of one year. Any vacancy occurring during the period of office of any Officer shall be filled until the next Annual General Meeting (defined in Article 29) by a member of RAS Beijing elected to the relevant Officer position by the majority vote of the other Councillors. RAS Beijing Council may, by vote of the majority of its Officers, co-opt other members of another branch to serve as additional members of RAS Beijing Council and either jointly hold an Officer position or to serve an ancillary role, as RAS Beijing Council shall determine. Such additional Council members shall have all the rights and responsibilities of the Officers with whom they share a position, or of the roles designated to them by RAS Beijing Council, as appropriate.
  1. No Councillor of RAS Beijing, apart from those employed under Article 19 h) below, shall be remunerated for their office or services. Councillors acting for the benefit of RAS Beijing shall be eligible for reasonable compensation for administrative expenses as determined by RAS Beijing Council on which they
  1. The officers of RAS Beijing (“Officer”) shall consist at a minimum of:
  2. A President of RAS Beijing
  3. A Vice-President of RAS Beijing
  4. A Secretary of RAS Beijing
  5. A Treasurer of RAS Beijing
  6. A Events Director
  7. A Membership Secretary of RAS Beijing; and
  8. Up to eight other Councillors at large or with specific roles assigned to them by the RAS Beijing President or RAS Beijing

RAS Beijing Council shall have the right to approve new Officer positions as deemed necessary for the smooth running of its affairs.

The Officers of RAS Beijing shall be elected by a simple majority of members of RAS Beijing attending the Annual General Meeting in person or by proxy. No more than two offices may be held concurrently by one member of RAS Beijing, but such member of RAS Beijing holding more than one office shall not be entitled to an additional vote at any meeting of RAS Beijing Council or at any Annual General Meeting. No one shall be elected to the office of RAS Beijing President who has not had at least one year’s service on RAS Beijing Council, except by the unanimous vote of the other RAS Beijing Officers.

  1. Without prejudice to the general powers conferred upon the RAS Beijing Council by these Rules, and subject to the provisions thereof on the delegation of authority, RAS Beijing Council shall have the following powers:
  2. To administer the property, assets and trusts of RAS Beijing and to employ such person or persons as may be necessary for the purpose;
  3. To accept or decline donations, whether in money or in kind on behalf of RAS Beijing;
  4. To dispense money by way of scholarships, grants or other categories of charitable disbursement in fulfilment of the objects of RAS Beijing or RAS China, and to make rules and regulations to regulate such disbursement;
  5. To make, enforce, amend and repeal such regulations as may be necessary for the ordinary conduct of RAS Beijing of any committee or sub-committee thereof and for the conduct of their branch/chapter’s meetings;
  6. To appoint one or more members of RAS Beijing to assist in the publication of the RAS China Journal or other record of the proceedings of RAS Beijing;
  7. To appoint a substitute to act during the temporary absence of any RAS Beijing Officer;
  8. To appoint any committee or sub-committee that has a majority of members of RAS Beijing of its own body together with such other persons as it may think fit, to delegate any of its powers to such committee or sub- committee, to prescribe the functions, duties and powers thereof, to revoke any such delegation and to determine all or any such functions, duties and powers;
  9. To enlist the voluntary, or remunerated services, of a Curator/Director, Assistant Secretary, In-House Coordinator, Assistant Editor, Assistant Librarian, Assistant Events Coordinator or any other support staff required for the operation and development of RAS Beijing and to determine the terms of employment, and remuneration if applicable, for the same. A Director or Assistant Secretary may attend RAS Beijing Council meetings and the others may do so as required, but none shall be regarded as a member of Council or Officer. Such appointees shall exercise absolute and complete discretion regarding making public in any way the discussions and decisions of RAS Beijing
  1. RAS Beijing Council shall hold a council meeting (“Ordinary Council Meeting”) at least once every three months, or more frequently, as the Beijing Council shall determine in its discretion given the volume and nature of its activities, the size of local membership and other relevant
  1. RAS Beijing President or, in his/her absence, the Vice President or Secretary, or in the absence of all of the preceding any three Councillors acting concurrently, may summon a special meeting of RAS Beijing Council (“Special Council Meeting”) by a circular notice to all and every one of the remaining
  1. At all RAS Beijing Council meetings, any four Councillors shall constitute a quorum. The President shall take the chair. In the absence of the President, the majority of Councillors present at the meeting may determine who shall take the
  1. An ordinary meeting of any committees set up by RAS Beijing Council shall take place at least once every three months, or more frequently as the relevant Council shall determine in its discretion. A committee meeting shall be quorate if it is attended by no less than 2/3 of its members at any given time. Each committee shall elect its own chair by means of a simple majority vote either before the committee meeting or as the first item of business at each committee
  1. All matters of a RAS Beijing Council meeting or committee meeting shall be determined by a majority vote by a show of hands or, if requested by any Councillor present at the meeting, a secret written ballot. In case of equality of votes, the chair shall have a second or casting vote. Where a Councillor or committee member is unable to attend a particular meeting, he/she may submit his/her vote on a given issue in advance to the President (or in the President’s absence, the Secretary) of RAS Beijing Council or the chair of the committee in question. Alternatively, the Councillor or committee member may appoint a proxy to attend the meeting and vote on his/her behalf. Proxies shall be appointed in writing, and shall be notified to the President (or Secretary) or committee chair, as the case may be, no less than 24 hours before the relevant meeting. A proxy may be the President or any other member of RAS Beijing. Proxies may vote in their discretion unless instructed otherwise by the member of RAS Beijing appointing
  1. All RAS Beijing Council meetings and committee meetings shall have an agenda, minutes of the previous meeting to be kept on record, the opportunity for discussion of each point, and a vote or general agreement on matters

EVENTS AND ACTIVITIES

 

  1. All events and activities shall be conducted in English, with the assistance of a translator when necessary.
  1. Events and activities shall occur at regular intervals throughout the year at such times and at such intervals as RAS Beijing Council organizes and determines are appropriate based on local conditions. All members of RAS Beijing shall be entitled to attend such events and activities. The general public shall be entitled to attend such events and activities at the discretion of RAS Beijing Council. RAS Beijing Council may in its discretion determine whether an attendance fee shall be charged and the amount thereof.
  1. The order of an event or activity may vary with the event, or the activity.

ANNUAL GENERAL MEETING

 

  1. An annual general meeting of the members of RAS Beijing (“Annual General Meeting”) shall be held in December each year for the following purposes:
  2. To receive the report of the RAS Beijing President on the activities of RAS Beijing during the preceding year;
  3. To receive the RAS Beijing Treasurer’s report of the balance sheet and statement of receipts and expenditures to September 30th of the current year;
  4. To be shown for approval the budgeted income and expenditure for the coming
  5. To elect Officers of RAS Beijing;
  6. To approve a Auditor or Auditors nominated by the RAS Beijing Council;
  7. If so desired, to participate in a social function or receive a learned communication; and
  8. For any other purpose that RAS Beijing Council shall have determined appropriate or
  1. For the convening of the Annual General Meeting, the Secretary of RAS Beijing shall give due notice of at least 30 days in writing or by electronic mail to all members of RAS Beijing. The quorum at an Annual General Meeting, shall be 1/10 of all members of RAS Beijing in good standing, present in person or by proxy. The Secretary shall make requests for nominations for officers one month before the Annual General Meeting and all nominations shall be accompanied by a personal statement introducing the nominee’s background and received by the Secretary no later than two weeks before the Annual General Meeting. One week before the Annual General Meeting, RAS Beijing Council shall place these names forward as a slate of candidates to the members of RAS Beijing for voting. Any number of candidates may run for an office.
  1. The period of office of the Officers and other Councillors being appointed shall be one year and commence with the date immediately after the Annual General Meeting at which they are appointed and end on the day of the next such meeting, and the term year of office shall include the said period. Councillors may be re-elected to the Council annually for a period of one year but for no more than eight years in total, consecutively or not.
  1. An extraordinary general meeting of the members of RAS Beijing (“Extraordinary General Meeting”) may be convened at any time by RAS Beijing Council or by a written notice addressed to the Secretary of RAS Beijing specifying the purpose of the meeting and signed by no less than 1/4 of the members of RAS Beijing whose then-current subscriptions have been duly paid and who are otherwise in good standing. The order of business shall be conducted as for an Annual General Meeting. An Extraordinary General Meeting shall have all the powers of an Annual General Meeting. For the convening of any Extraordinary General Meeting, the Secretary of RAS Beijing shall give due notice of at least twenty-one days in  writing  to  members of RAS Beijing.  Alternatively, the procedure may be conducted by electronic mail with a full and proper announcement, followed by a circulation of all relevant comments and discussion and a vote monitored by two appointed members of RAS Beijing. There shall be a three-week minimum for the complete procedure. At an Extraordinary General Meeting, 1/10 of all members of RAS Beijing, who are in good standing and present in person or by proxy, shall constitute a quorum.
  1. At all Annual and Extraordinary General Meetings, the RAS Beijing President or in his/her absence the Vice President, shall preside, in the absence of whom the members of RAS Beijing present at the meeting present in person or by proxy may elect their own chair through a majority show of hands. Members of RAS Beijing who are unable to attend an Annual or Extraordinary General Meeting may submit their votes by electronic mail to the RAS Beijing President or his/her delegated Council member, or via an electronic voting system set up by RAS Beijing Council. Alternatively, Members of RAS Beijing may appoint a proxy to attend the meeting on their behalf. Proxies shall be appointed in writing and notified to the RAS Beijing President no less than 48 hours prior to the meeting in question. Advance votes shall be received by the Secretary, the President or the Vice President no less than 48 hours prior to the meeting. A proxy may be the RAS Beijing President or any other member of RAS Beijing, and may act in his/her discretion unless instructed otherwise by the member of RAS Beijing who appointed him/her.
  1. At all Annual General Meetings and Extraordinary General Meetings, resolutions shall be put to the vote and decided on a show of hands, a secret ballot or a tabulation of electronic votes by two appointed members of RAS Beijing, who shall not include the President and Vice- President of RAS Beijing. Every member of RAS Beijing present in person or by proxy shall have one vote; and in cases of equality of votes, the chair shall have a second or casting vote. For the avoidance of doubt, no member of RAS Beijing may both submit an advance vote and appoint a proxy to attend and vote; and all voting members of RAS Beijing must (including those voting by proxy) be fully paid-up members of RAS Beijing in good standing with RAS Beijing at the time of the meeting in question.
  1. In the event the number of candidates is equal to or less than the number of RASBJ Officers positions to be filled, the President or in his/her absence the Vice President may declare the result without a vote, whether in general or with regard to a particular category only.
  1. Where there are two candidates for either position, votes in each such election shall be cast under a simple majority vote system where the winning candidate shall be the one with the higher number of votes with eligible members voting for one candidate only for each such position.
  1. Where there are more than two candidates for either position, votes in each such election shall be cast under the system normally known as ‘alternative vote’, by which voters rank candidates in order of preference.
  1. Should no candidate succeed in achieving an overall majority (50% of the valid votes cast plus 1) of first preferences, the candidate who receives the lowest number of votes shall be eliminated and his votes redistributed at full value in accordance with any second preference expressed in those ballots.
  1. If after this stage no candidate achieves an overall majority, the remaining candidate with the lowest number of votes shall be eliminated, and his votes redistributed at full value according to the next valid preference expressed therein. This process shall continue until one candidate has achieved an overall majority. In the event of a tie, the Chair shall have a second or casting vote.
  1. A minimum of 2/3 of the members of RAS Beijing present in person or by proxy at a meeting, voting by such methods detailed in Article 34 above, are required to pass any resolution.

PUBLICATIONS

 

  1. RAS Beijing shall be entitled to make submissions to the “Journal of RAS China” produced by RAS Shanghai, and/or to establish and/or publish its own Journal of RAS Beijing (“RAS Beijing Journal”), in addition to a newsletter, materials related to events and meetings or similar publication, in print, on the website or on any social media platform, as it deems appropriate.
  1. All written material shall appear in English except as deemed essential for the dissemination of crucial information.
  1. RAS Beijing Council or its nominated Councillor shall decide which papers to accept for publication in the RAS Beijing Journal and may determine the date they shall appear in print.
  1. The author of every communication published in the RAS China Journal or RAS Beijing Journal should honour a limitation against republishing his/her communication, save with the permission of RAS Beijing Council or the Council of RAS China (as the case may be according to where the submission is published) duly recorded, until an interval of six months shall have elapsed after publication of the relevant edition of the Journal, subject to conditions determined by the editors of the Journals and RAS Shanghai or RAS Beijing (as the case may be according to where the submission is published).
  1. The RAS China Journal or RAS Beijing Journal, in part or whole, may be reproduced on the website of the RAS China and on the website of RAS Beijing, subject to conditions determined by the Council of RAS China.
  1. In furtherance of the objects of RAS China, RAS Beijing Council may present copies of the Journals and other publications to such schools, universities, educational institutions in or outside China and to such learned societies and distinguished persons, as the Beijing Council shall at its discretion determine. Any copies remaining may at the discretion of the Beijing Council be sold at such prices as it may from time to time determine.

ACCOUNTS

 

  1. The financial accounts of RAS Beijing shall be kept by the Treasurer of RAS Beijing, who shall make an annual statement of accounts and balance sheet to September 30th in each year which shall, after being audited, be submitted to RAS Beijing Annual General Meeting. The financial accounts shall be audited by an auditor nominated by the RAS Beijing Council and subsequently approved by Annual General Meeting by means of a simple majority vote. The Treasurer of RAS Beijing shall also present a financial statement at each Ordinary Council Meeting.
  1. Unless otherwise determined by RAS Beijing Council, all disbursements and the purchase or sale of securities, stocks or shares, or financial instruments (if any) registered in the name of RAS Beijing shall be signed on behalf of RAS Beijing by any two of the following persons – the President, Vice President, Secretary and Treasurer of RAS Beijing – or by one of them together with such persons as may be authorised by RAS Beijing Council, as the case may be; and all endorsements may be made by any one of the aforementioned persons. Any transfer of securities, stocks or shares or financial instruments not previously approved by RAS Beijing Council shall be reported for confirmation at RAS Beijing Council’s next meeting. Major ready cash disbursements (see Appendix I) for the on-going business of RAS Beijing shall be first approved by RAS Beijing Council.
  1. RAS Beijing may be wound up on the resolution of RAS Beijing Council confirmed by another resolution passed by a majority of not less than 3/4 of the members of RAS Beijing present in person or by proxy at the relevant Annual or Extraordinary General Meeting, of which due notice specifying the intention to propose the resolution has been given. Such resolution may give instructions for the disposal of any assets held by or in the name of RAS Beijing, provided that if any property remains after the satisfaction of all debts and liabilities. Such remaining property shall not be paid to or distributed to or among the local members of RAS Beijing but shall be given or transferred to such other recognised charitable institution or institutions having similar objects to RAS Beijing or RAS China as the members of RAS Beijing may determine and if and insofar as effect cannot be given to this provision then to such other charitable purpose as the members of RAS Beijing may resolve.

 

INCAPACITY

  1. In the event that any Officer dies or becomes incapacitated, RAS Beijing Council may, at its discretion, immediately appoint a temporary officer to perform the duties of the Officer under the Rules until a new Officer of RAS Beijing is appointed at the next Annual General Meeting and take such measures, as mutually agreed in advance between the Officer and RAS Beijing and provided in a separate agreement or additional document, to prevent any adverse effect on the use of the property and funds of RAS Beijing or daily operation of RAS Beijing.

An Officer can be deemed incapacitated by the opinion of the majority of RAS Beijing Counsel, if he/she is impaired by reason of mental illness, mental deficiency, physical illness or disability, chronic use of drugs, chronic intoxication, or other cause to the extent of lacking sufficient understanding or capacity to perform his/her duties as the Officer under the Rules.

AFFILIATED PRIVILEGES

 

  1. Members of RAS Beijing temporarily resident in or visiting a place where there is a branch of RAS, including but not limited to the United Kingdom, Hong Kong or Shanghai, shall also be entitled to use that branch’s facilities and attend events and activities of that branch, subject to the local rules of such branch. A member from any other Branch of the Royal Asiatic Society can equally attend in the events and activities of RAS Beijing with the same privileges and obligations of members of RAS Beijing of this branch, except AGM or EGM.

MISCONDUCT

 

  1. Misconduct shall mean any act or omission on the part of a member of RAS Beijing, Officer or Councillor that is inimical, contrary or injurious to the welfare, harmony, reputation, interests or achievement of the objects of RAS Beijing, including but not limited to:

 

  • Embezzlement, theft and other financial fraud
  • Financial negligence resulting in substantial losses
  • Sexual exploitation and abuse
  • Harassment, bullying and discrimination (including hate speech)
  • Assault, threats or retaliation
  • Other unlawful acts
  • Misrepresentation or false certification relating to a claim or benefit (e.g. reimbursement)
  • Misuse of the organization’s equipment or assets
  • Abuse of authority
  • Non-compliance with local laws or regulations or individual legal obligations.

 

  1. Prior to RAS Beijing Council taking any action under Article 9 (Termination or Suspension of Membership) and Article 49 (Suspension of Position), the member of RAS Beijing being accused shall be given at least ten (10) days written notice of the pending action and the opportunity to submit a written answer to RAS Beijing Council. Such member of RAS Beijing shall have the right to appear before RAS Beijing Council to state his/her case.
  1. Other than suspension of membership pursuant to Article 9 (Termination or Suspension of Membership), members of RAS Beijing who allegedly have committed any misconduct may also be suspended from any position held within RAS Beijing with immediate effect following receipt of the accusations, if in the opinion of the majority of RAS Beijing Council the accusations may constitute good cause for terminating the position or membership of the member of RAS Beijing, until the determination of misconduct by the RAS Beijing Council has been made. During the suspension, the member of RAS Beijing shall be excluded from attendance at meetings and other activities of RAS Beijing.
  1. RAS Beijing Council shall have the exclusive authority to investigate and determine, based on the best available evidence, if the member of RAS Beijing has committed misconduct by a majority vote at an Ordinary Council Meeting or Special Council Meeting called for this purpose in accordance with the voting rules stipulated in Article 24 of the Rules.
  1. Within seven (7) days after the determination by the RAS Beijing Council, the member of RAS Beijing shall be given written notice of the decision whether RAS Beijing Council has confirmed the member of RAS Beijing’s termination or reinstated the suspended membership.

 

AMENDMENTS

 

  1. Amendments to these Rules shall be proposed in writing to RAS Beijing Council, which shall submit them to an Extraordinary General Meeting or the next Annual General Meeting properly summoned by due notice specifying the object of the meeting and quorate. After due discussion, such amendments may be approved by a three-quarter majority vote of members of RAS Beijing present at the meeting in question in person or by proxy.
  1. Any duly approved amendment to these Rules shall come into force on the date resolved at the relevant meeting. RAS Beijing Council shall provide each member of RAS Beijing with a copy of the amendment.
  1. No amendment shall be made which would alter the objects of RAS Beijing as stated herein, or have the effect of causing RAS Beijing to cease to operate.

GOVERNING LAW AND INTERPRETATION

  1. These Rules shall be governed and construed in accordance with the laws of England and Wales. Where any dispute arises between members of RAS Beijing, or between a member of RAS Beijing and RAS Beijing, the parties shall first attempt to resolve it through good faith, amicable discussions or mediation. Where the dispute cannot be resolved in this manner within 30 days after the commencement of discussions, it shall be submitted for final and binding arbitration before a sole arbitrator at the Beijing Arbitration Commission. The arbitration (including the appointment of the arbitrator) shall be conducted in accordance with the Commission’s then-current procedural rules, and unless the arbitrator finds otherwise, each party shall be responsible for its own related expenses. The arbitral award shall be final and binding upon the parties.

Adoption of these Rules by member of RAS Beijing vote minuted at RAS Beijing Annual General Meeting dated December 3rd 2020, and by subsequent emails.

APPENDIX 1

Expenses Reimbursement Policy for Members of RAS                     Beijing (2016)

 

This policy is adopted pursuant to the reimbursement guidelines of RAS Beijing, and in observation of the general principle of RAS Beijing that expenses incurred wholly, exclusively and necessarily on the business of the RAS can be reimbursed to members of RAS Beijing who submit appropriately annotated receipts detailing the nature and purpose of the expenditure.

The choice whether to claim an expense is at the discretion of individual members of RAS Beijing. Such expenses can include photocopying; printing; taxi journeys; purchases of stationary, books and magazines; and subsistence costs.

Expenses up to 200RMB

No prior approval is required for such expenditure. Approval for the reimbursement of the expense is by the Treasurer, who may request further explanation if felt necessary.

Expenses of 200 RMB to 1,000 RMB

The prior written approval of the President or Treasurer of RAS Beijing, which can be obtained through digital means, is required prior to spending and reimbursement of more than 200 RMB but less than 1,000 RMB.

Expenses of 1,000 RMB to 10,000 RMB

The prior written approval of the President, or another Officer if President is not available, and Treasurer of RAS Beijing, which can be obtained through digital means, are required prior to spending and reimbursement of more than 1,000 RMB but less than 10,000 RMB.

Major Ready Cash Disbursements

Any amount paid in cash or by wire transfer from a bank account opened for RAS Beijing, in the amount of 10,000 RMB or more (“Major Ready Cash Disbursements”), requires the prior approval of the RAS Beijing Council.

Expenditure of a capital nature

Any expenditure of a capital nature must be pre-approved by the RAS Beijing Council on presentation of a budget. Any expenditure in excess of the budget must be separately approved by the RAS Beijing Council.

 Hosting guest speakers

The costs of entertaining guest speakers after a speaking engagement may include up to two members of the RAS Beijing if considered appropriate by the Events Director of RAS Beijing on a case-by-case basis.

Council Meetings expenses

RAS Beijing Council agreed to pay for refreshments at Council Meetings, up to RMB1,000 per meeting and a total or RMB 10,000 per 12 months, subject to clear accounting and regular review.